GENERAL TERMS & CONDITIONS

BOOKING AND PARTICIPATION

To become a congress sponsor, please fill in this partnership form and send it, together with payment, to the ISCAS Conference Secretariat.

PAYMENT

The services are mentioned exclusive of tax (VAT at 20%). The total amount of the stand and/or sponsorship must be paid upon reservation. All payments must be made in Euros, net of any bank charges. The payment must be clearly identified, specifying the name of the congress and the name of the company or organization. Upon receipt of payment, a receipt will be sent. An invoice can be sent prior to payment only on request to the congress secretariat.

CANCELLATION / MODIFICATION

Any cancellation must be notified in writing to the congress secretariat. For any cancellation received up to 90 days before the opening of the event, the reservation fee minus 30%, covering administrative expenses, will be refunded. For cancellations received less than 90 days before the opening of the event, no refund will be made. In the event that the planned premises or other essential means of holding the congress are not available, the dates and/or venue and/or format of the congress may be modified. Under these conditions the registration will remain valid for the modified congress without any possibility of claim by the sponsor or the exhibitor. If the event is held on a virtual platform, the sponsor or exhibitor undertakes not to record, download or reproduce the information disseminated during the congress. The Organizer and Adera Congrès cannot be held responsible for connection problems due to the internet network or obsolete hardware/browser. The Organizer will make its best efforts to ensure that the platform functions in a reliable and continuous manner and will communicate to the sponsor or exhibitor the technical specifications necessary for the proper functioning of the platform; however, the sponsor or exhibitor acknowledges that no one can guarantee the proper functioning of the internet network. In the event of a service interruption due to corrective maintenance, the Organizer will make every effort to remedy the malfunction within a reasonable period of time. In this configuration, the sponsor or the exhibitor undertakes not to claim compensation or damages from the Organizer and Adera Congrès.

FORCE MAJEURE

The Organizer and Adera Congrès cannot be held responsible for external events of a political, social, transport, economic or public health nature or other events beyond their control (force majeure). Neither the Organizer nor Adera Congrès shall be held liable, and no refund shall be due if the event is delayed or cancelled due to force majeure or fortuitous event.

INSURANCE

The sponsor declares having taken out the following insurance policies, covering him, his company or organization and any person participating directly or indirectly in the exercise of his activities, against any potential risk to him and his equipment (personal effects, exhibits and any other equipment brought to the congress): Public liability insurance, Insurance against theft covering the total value of the material and goods exhibited, any other insurance covering civil liability as well as any bodily injury, material or immaterial damage caused to others during their participation in the congress (including assembly and dismantling periods). This insurance takes effect upon delivery of the exhibiting sponsor’s equipment.

INTELLECTUAL PROPERTY

Presentations by the speakers and the documents disseminated are covered by copyright. Any reproduction made without the consent of the author or his assigns, not respecting the laws in force, would constitute an infringement of the intellectual property code and would engage the sole responsibility of the sponsor and the exhibitor. Any exhibitor or sponsor undertakes to verify that the advertisements and announcements presented comply with the legislation. The exhibitor is responsible for ensuring the industrial protection of the materials or products he exhibits and this, in accordance with the legal provisions in force (such as the filing of French patent applications). These measures must be undertaken before the presentation of these materials or products; the Organizer, Adera Congrès and the congress host site accept no responsibility in this area.

TRANSFER OF IMAGE RIGHTS

Within the framework of a video broadcast, provided by the Exhibitor/sponsor, the latter authorizes the Organizer and Adera Congrès to reproduce and use the image and voice of its representative(s) for the diffusion of its activities within the congress. For the purposes set out above, the Organizer and Adera Congrès are authorized to fix and reproduce the image and voice of its representative(s) on any medium known and unknown to date, including but not limited to, printing, exhibition, television broadcasting, video on demand, electronic communication, etc…

DATA PROCESSING

Adera Congrès is a congress organizer and as such collects data to ensure the smooth running of the event, to invoice the services and to inform the partners about their registration or about an upcoming event (newsletter). Unless expressly requested, the sponsor or exhibitor authorizes the Organizer to include the name of the company or organization, first and last name, city, country and email address in the list of participants, which will be distributed at the congress. The Organizer and ADERA Congrès are authorized to mention the company name or trade name of the company as a reference in the communications related to the congress, on any medium whatsoever, unless the company objects in writing within one month prior to the congress.

CHANGES TO THE GENERAL CONDITIONS

The Organiser and Adera Congrès reserve the right at any time to change, modify, add or delete parts of these general conditions, it being understood that such modifications will be applicable to registrations made previously. It is therefore imperative that the participant reads and accepts the General Terms and Conditions at the time of booking, in particular in order to ascertain the provisions in force.